Under the supervision of the IRLE Finance Manager, the incumbent is responsible for providing finance and operations support, event coordination/logistics, clerical and technical support and assistance for the Labor Center Director, Project Directors, Program Representatives, staff, interns, graduate students, and researchers. The Event and Operations Specialist works directly with the Labor Center Fund Managers assisting and processing day-to-day transactions. Other activities include managing Labor Center publication sales.
Percentage of Time:
100
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Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Interpersonal skills to interact sensitively and to establish and maintain positive relationships with colleagues, students, community members, workers, and outside organization officials and staff from diverse social, cultural, and educational backgrounds.
Required
Ability to establish and maintain cooperative working relationships with staff, department representative and management.
Required
Excellent skills in oral and written communication to convey information in a clear, concise way, synthesizing information and presenting it to others, including public presentations and ability to draft documents.
Required
Demonstrated ability to write and edit clear, precise, and grammatically correct letters, memos, flyers, reports, and articles.
Required
Ability to coordinate meetings and special events including making arrangements for speakers/participants, venues and catering, attendee management, budget oversight, on-site coordination, etc.
Required
Computer skills, including typing speed and accuracy, design, layout, and database skills adequate to produce reports, flyers, letters, articles, and databases.
Required
Working knowledge of PCs, and business software such as Word, Excel, Access, Outlook and other network programs.
Required
Ability to maintain strict confidentiality regarding sensitive issues.
Required
Ability to perform duties independently and with a great degree of accuracy, meeting established deadlines, working effectively under continual interruptions and heavy workload.
Required
Skill with developing and working within a budget; ability to work accurately with figures and detail to independently draft and evaluate costs.
Required
Ability to provide own transportation between campus and downtown facilities and to attend off-site events.
Preferred
Fluent bilingual English/Spanish skills, including oral interpretation and written translation.
Preferred
Familiarity with UCLA and Labor Center policies and procedures.
Preferred
Familiarity with Labor Center constituency groups and issues.
Preferred
Skill in diagnosing and troubleshooting problems, recommending or implementing solutions and following through to completion.
Required
Skill in performing work in accordance with established policies and procedures with attention to detail.
Required
Skill in working independently and following through on assignments with minimal direction and supervision.
Required
Skill in performing basic accounting transactions.
Required
Ability to work a flexible schedule, as dictated by operational needs.
Required
Experience working in a fast-paced, educational and/or non-profit, client-service oriented environment.
Preferred
Ability to set goals and priorities which accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads, pressure of deadlines and competing requirements.
Required
Familiarity with UCLA BruinBuy and Express systems.
Preferred
Demonstrated problem-solving skills.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
06-30-2023
External Posting Date:
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