Essential Functions:
- Assists with the oversight, maintenance, service, and management of all properties within portfolio including but not limited to commercial, residential, international, and/or domestic properties/assets.
- Conducts weekly property walks to monitor and ensure all interior and exterior aspects of properties are maintained, up to code, and services are coordinated as needed.
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Conducts monthly property walks focused on pest control management. Documents and reports findings to an authorized pest control vendor.
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- Ensures preparation and maintenance of property files in an orderly and logical manner including but not limited to leases, critical correspondence, and other related contracts.
- Maintains property certification and inspection tracking including but not limited to fire life safety equipment, HVAC, backflows, critical equipment, etc.
- Assists with lease administration activities including but not limited to lease abstraction and maintenance of up to date information in database.
- Develop and maintain positive relationships with tenants and building occupants.
- Ensures tenant and vendor certificates of insurances are current and up to date.
- Interfaces with tenants and vendors on repair and maintenance requests or issues.
- Generates and broadcasts tenant notices regarding shutdowns, outages, etc.
- Collaborates and assists with tenant improvement projects.
- Assists with communication between trade teams, management, and building occupants during projects, repairs, and shutdowns.
- Assists with property acquisition process. Procures data on prospective locations and presents to management and conducts on-site visits and survey prospective properties.
- Obtains and coordinates bid proposals and service contracts from third party vendors. Participates in performance oversight of all third party vendors who provide contract services.
- Ensure invoices are processed with accounting with appropriate back-up documents and according to established procedures.
- Oversees parking assignments for the Facilities department.
- Assists in the development of satellite lab playbooks, business continuity plans, and standard operating procedures.
- Assists with short and long term facilities maintenance projects at local and satellite lab locations.
- Serves as a point of contact and liaison for satellite lab locations. Assists with execution of satellite labs requests.
- Create and post flyers and signages as needed or requested.
- Performs other related duties and projects as business needs require at direction of management.
Education and Experience:
- High School Diploma.
- Minimum three (3) years of experience in a customer facing role required.
- Previous experience in Commercial Property Management, preferred.
Special Requirements/Certification:
- Valid driver’s license.
- Valid documentation to travel internationally.
- Acceptable driving record and reliable source of personal transportation.
- Ability to travel by various modes of transportation (i.e., vehicle, plane); local, domestic, and internationally.
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