Scope of Responsibility:
The Personal Executive Assistant will provide high-level administrative support to the Administrative Director and other senior staff.
Supervisory Responsibilities:
None.
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Position Requirements:Note: Qualifications are based upon education, resume and/or work experience.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50 words per minute.
Dictation Experience a plus
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Responsibilities include (but are not limited to):
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting and sending email messages, letters, memos, as well as preparing meeting materials, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations as well as dining reservations and catering for company employees.
Schedules and attends meetings, including Teams meetings and invitations on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, ordering gifts, and performing basic bookkeeping.
Prepares corporate conference room with refreshments and meeting materials.
Performs other related duties as assigned.
Education:
High school diploma required
Bachelor's degree in Business Administration or related field preferred.
At least four years of related experience required.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at a time.
Must be able to access and navigate each department at the organization's facilities.
Working Conditions:
Conditions inside the office are generally quiet, periodically there may be mid-level noise from various equipment when traveling to other facilities.
Hours will range from 10am to 6pm or 11am to 7pm, with some later evenings and earlier start times as dictated by the work load. Must be flexible with availability.
Position is based out of Ottsville, PA with weekly travel to Pipersville Facility.
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